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Property Management Tools & Calculators
Free property management tools and calculators for day-to-day operations — work orders, inspections, checklists, tenant records, and rent receipts, alongside rental property calculators for cap rate, rent affordability, and more. No account or sign-up required to use any of them.
Operational tools
Create clear, consistent records for the work that keeps properties running.
Work Order Generator
Generate printable work orders for property management operations.
Maintenance Request Generator
Create clear maintenance requests to review, print, or download.
Property Inspection Builder
Create structured property inspection reports for review and printing.
Cleaning Checklist
Organize property cleaning tasks, progress, and notes in a printable checklist.
Property Inventory Checklist
Record property items, quantities, conditions, and notes in a printable inventory.
Property Asset Register
Record operational property assets, quantities, conditions, and statuses.
Maintenance Planner
Organize planned and recurring property maintenance tasks in a printable plan.
Facility Inspection Checklist
Record facility conditions, issues, and notes in a printable checklist.
Move-In / Move-Out Inspection & Checklist
Record property condition and observations during move-in or move-out.
Rent Receipt Generator
Create a professional rent receipt to review, print, or download.
Unit Turnover / Make-Ready Checklist
Coordinate cleaning, maintenance, inventory, and inspection to get a unit ready for the next occupant.
Tenant Ledger / Payment Tracker
Track tenant charges and payments and generate a clear running balance ledger.
Property / Unit Register
Organize a property and its units, occupancy, tenants, and rent in one structured register.
Tenant Communication Log
Document phone calls, emails, conversations, and follow-ups with tenants in one chronological log.
Utility / Meter Reading Log
Record electricity, water, gas, and other utility meter readings over time, with usage calculated between readings.
Property Handover Checklist
Coordinate a property or unit handover between parties with condition, utilities, inventory, cleaning, and final checks.
Lease Renewal Tracker
Track upcoming lease renewal dates, renewal status, and tenant follow-ups across your properties.
Calculators
Transparent calculations for common property planning decisions.
Rent Affordability Calculator
Estimate a monthly rent budget from income and housing costs.
Cap Rate Calculator
Estimate net operating income and capitalization rate.
Property Management Fee Calculator
Compare percentage, flat, and combined management fees.
Prorated Rent Calculator
Calculate rent for a partial occupancy period.
Rent Increase Calculator
Calculate a new rent amount after a percentage or fixed increase.
Vacancy Loss Calculator
Estimate rental income lost while a unit sits vacant.
Cash-on-Cash Return Calculator
Calculate cash-on-cash return from rental income, expenses, financing, and cash invested.
Free Property Management Templates for Landlords and Managers
Every tool here — work order templates, inspection checklists, tenant logs, and rent receipts — is free to use, with no account or sign-up required. Fill out a form, preview the result live, and print or download a PDF, all in your browser. Nothing you enter is sent to a server; drafts you save stay in your browser’s local storage.
Who Uses These Property Management Tools
Independent landlords, small property management companies, leasing coordinators, and on-site maintenance staff use these tools in place of ad hoc spreadsheets or paper forms — for a single rental home or a small multi-unit portfolio.
How to Choose the Right Tool or Calculator
Start with the operational tools for anything you need to document — a maintenance request, a work order, an inspection, or a rent receipt — and use the calculators for planning math like cap rate, rent affordability, or a prorated rent amount. Several tools are designed to work together: log a payment with the Rent Receipt Generator, then track the running balance in the Tenant Ledger, for example.